Katibayan
Pilot build
Katibayan
Pilot build
Katibayan now runs the whole employee lifecycle — probation, discipline, separation — with every statutory clock on one dashboard, your Annex B.9 documents generated in Word and PDF, and a cited labour-law brain answering the questions in between. It refuses to let a case go out with a defect that would lose it at the NLRC.
All three are procedural. None of them are about whether the employee did it.
A preventive suspension passes day 30 while everyone is busy. The employer must reinstate or pay wages for the excess — and nobody notices until it is expensive.
Caught automaticallyA general or conclusory charge doesn't satisfy the first-notice requirement. Neither does a decision issued before the period to explain has actually run.
Blocked before issueOne manager suspends, another terminates for the same offence. The harsher penalty becomes vulnerable as disproportionate — against the client's own published schedule.
Flagged with priors
Probation to discipline to separation — the deadlines that cost money when they pass quietly, all counting in one place.
Zoom records. Katibayan receives it, cleans the transcript, drafts the minutes in your house format, and exports Word.
Cloud recording fires a signed webhook the moment the hearing ends.
One track per participant, so who said what is known — not inferred.
Fixes what the machine misheard, checked against the attendee list. You accept each change.
Annex B.9 AH-MOM — with the background and closing prose AI-drafted from case facts only, accepted line by line.
Client letterhead, real tables, “Page X of Y” — and a print-faithful PDF in your house layout.
Art. 297, Art. 292(b), D.O. 147-15, King of Kings v. Mamac, the 30-day cap. Every rule carries its citation.
Fewer than five days, a decision before the period expired, no hearing and no waiver — each stops the document.
Every client at once, critical first, naming the remedy rather than just the problem.
Reads the 201 history, works out the occurrence, compares against the client's schedule.
Editable .docx with real structure, and a print-faithful .pdf laid out to your house format — no Word round-trip to send or archive.
HMAC-signed webhook, replay-protected. Download tokens never reach the browser.
Record from the browser for face-to-face hearings. Audio stays on the device.
Proposes corrections, never applies them. Won't touch grammar, Taglish, or [inaudible].
Exact token count and price shown before any AI runs. Routine work routes to a cheaper model automatically.
Case records live in the browser, not on a server. Nothing to breach because nothing is stored.
Stop retyping employee details. Cases keep a snapshot as at the time, so history stays accurate.
One record per client — letterhead, signatory, logo and house wording ("Show Cause Memorandum", their closing, their footer) inherited by every new case. The statutory skeleton stays locked.
"I never received the notice" is the cheapest attack on a dismissal. Service method, witnessed refusal, and the signed receiving copy — fingerprinted so a swapped image is detected.
Dismissal, contributions, wages, filings and privacy — searchable, each entry naming the article, issuance or case.
The AI answers only from the retrieved provisions. Invented citations are detected and flagged, not quietly published.
An employee kept past six months becomes regular by law. Both counting doctrines tracked, alarmed on the earlier — with the regularization letters one click away.
The 30-day final-pay and 3-day COE clocks (LA 06-20), clearance, quitclaim — deadline-tracked like everything else.
SSS, PhilHealth, Pag-IBIG and BIR monthly clocks per payroll client, alarmed on the earliest date each rule allows.
Day-to-day employee concerns logged and aged against a service standard — and the monthly report shows clients the volume absorbed.
Background and closing drafted from case facts only — missing facts render as [to be confirmed], never guessed. Accepted field by field.
A button on every screen that attaches the page, version and case automatically.
Three documents, generated from the case record and exported as Word with client letterhead, real tables and page numbering.
Which is what makes the penalty ladder work at all.
The argument that loses an otherwise winnable case. This is the answer to it.
A cited labour-law reference built into the tool — and an AI that is only permitted to answer from it.
Pick a client and a month — the deliverable builds itself from the case records and exports as Word.
